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1. Visits to facilities where Classified Information will be accessed, processed or recorded are subject to the prior written approval of the Competent Security Authority of the host Party, unless otherwise agreed by the Competent Security Authorities. Such approval will only be granted to individuals who meet the requirements set forth in article VII of this Agreement.
2. The visit request must be submitted to the Competent Security Authority of the host Party, including the following data that will be used only for the purpose of the visit:
a. the visitor’s first and last name, date and place of birth, nationality, other citizenships and identification card number/passport number;
b. the visitor’s title and function, as well as the name and address of the organization by whom the visitor is employed or that the visitor represents;
c. the specification of the project in which the visitor is participating;
d. the confirmation of the visitor’s Personnel Security Clearance and its level and validity;
e. the name of the facility to be visited;
f. the purpose of the visit;
g. the anticipated highest Security Classification Level of the Classified Information to be accessed, processed or stored;
h. the name, address, phone number, e-mail address and point of contact of the facility to be visited;
i. the date and duration of the visit;
j. the total period when visits are recurring; and
k. the date and signature of a representative of the visitor’s Competent Security Authority.
3. The visit request must be submitted at least 10 (ten) calendar days in advance of the proposed visit date, unless the Competent Security Authorities agree on a different period.
4. The Competent Security Authorities may agree on a list of visitors entitled to recurring visits for a period not exceeding 12 (twelve) months. The Competent Security Authorities shall agree on the further details of these recurring visits.
5. The Competent Security Authority of the host Party shall inform the security officials of the organization to be visited, of the details of those individuals whose visit requests have been approved. Once approval has been given, visiting arrangements for individuals who have been given approval for recurring visits may be made directly with the agency, facility or organization concerned.
6. Any Classified Information transmitted to the visitor shall be deemed Classified Information under this Agreement and shall be handled in accordance with the provisions of this Agreement. In addition, the visitor must comply with the host Party’s security regulations.
7. The Parties shall ensure, pursuant to their national laws and regulations, the protection of personal data of the individuals requesting a visit. The personal data shall not be used for any other purpose than determining the request for a visit.
8. When authorized, the Competent Security Authority of the host Party shall notify the requesting Party, as soon as possible, of the visit and also notify the facility to be visited.