Artikel IV

1. The Conference shall represent the States Parties to this Agreement.
2. The Government of each State Party shall appoint a representative to act as a member of the Conference.
3. The Conference shall elect a President and a Vice President.
4. The Board of Commissioners and the Director General shall invite the Conference to convene at least every 3 years.
5. If the Conference wishes to meet in between the periods mentioned in paragraph 4 of this Article, such a meeting must be called by the Board of Commissioners and the Director General at the request of a majority of the Conference members.
6. The Conference shall:
a. consider the Commission’s reports on activity;
b. propose policy directives for the Board of Commissioners’ programme of work;
c. Recommend to States Parties measures to advance the aims of the Commission and take decisions on matters referred to it by the Board of Commissioners;
d. adopt the Conference’s rules of procedure;
e. Approve the authentication of additional language versions to this Agreement.
7. Decisions shall be taken by a majority of votes of States Parties present, including the election of the President and the Vice-President. Decisions concerning the membership of States in the organization shall be taken by two thirds of States Parties present.
8. The Board of Commissioners and the Director General may on an ad hoc basis invite non-States Parties, as well as international and other organisations, that support the work of the Commission to participate in the meetings of the Conference in the capacity of observers.
9. A State Party shall be invited by the Director General to host the meeting of the Conference. Travel and accommodation costs related to the meeting will be borne by each State Party. The Director General shall provide the secretariat to the Conference.
10. The Conference shall have a Financial Committee.