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Each Representative on the International Commission and any Liaison Officer appointed by any of the Parties to the present Agreement shall have free access to all archives and documents reposing with the International Tracing Service. These persons shall coordinate their activities with the Director.
Access to archives and documents for tracing and research at the premises of the International Tracing Service shall be ensured to the fullest extent possible, in accordance with the provisions below:
a) Information for tracing purposes shall be provided upon request and without charge.
b) Access to the archives and documents for research at the premises of the International Tracing Service shall be granted provided that all appropriate measures have been taken in order that the activities connected with this research do not significantly impair the fulfillment of the task of the International Tracing Service relating to its humanitarian mandate in accordance with Article 3 of the present Agreement.
c) Use for research purposes of archives and documents held by the International Tracing Service shall be granted upon request. The terms and conditions of such use shall be determined by the International Commission in unanimously adopted directives governing use, including a schedule of fees. As a general principle, use shall be limited to archives and documents available in digitized form. Access to original archives and documents shall take due account of their conservation status. The inquirer shall agree in writing to comply with the regulations for access established by the International Commission.
d) Notwithstanding paragraph c) above, archives and documents which were transferred or made available to the International Tracing Service, based on a written understanding at the time of deposit that the International Tracing Service would enjoy exclusive right of use, may be used or further copied only if the donor of the archives and documents, or in appropriate cases its legal successor, so agrees in writing.
e) The inquirer or user of the archives and documents shall bear individual responsibility under applicable national law for the divulgation of personal data.