Artikel C

1.3bis. Standard. Public authorities shall establish, maintain and use systems for the electronic exchange of information.
1.3ter. Standard. Public authorities, when introducing or changing systems for the electronic exchange of information to assist clearance processes, shall provide shipowners and other parties concerned with the necessary information about the systems requirements and give an adequate period of transition before the use of the systems is made mandatory. A period of no less than 12 months shall be given for transition to a new system from the time all functional and technical specifications have been published.
Any new or changed system shall be technologically neutral and be compatible with other systems.
1.3quart. Standard. Public authorities shall, during the transitional period referred to in 1.3ter, accommodate the provision of required information for clearance processes by alternative means.
When introducing new electronic message formats, public authorities shall continue to allow for the usage of existing electronic message formats for a time period to be determined in consultation with the parties concerned.
1.3quin. Standard. Public authorities shall introduce arrangements to enable the provision of all the information required in accordance with Standard 2.1 to a “single window” by electronic means.
Consideration shall also be given to such a single window serving as the mechanism through which the public authorities communicate decisions and other information covered by this Convention and other provisions, as appropriate.
1.3sext. Standard. Public authorities shall combine or coordinate the electronic transmission of the data required on the arrival, stay and departure of ships, so as to ensure that information is submitted or provided only once and reused to the maximum extent possible.
1.4. Not in use.
1.5. Not in use.
1.6. Not in use.
1.6bis. Standard. For the electronic exchange of information to facilitate clearance processes, information required by public authorities for the arrival, stay and departure of the ship, persons and cargo shall be required to be submitted in conformity with internationally agreed standards, including UN Electronic Data Interchange for Administration, Commerce and Transport (UN/EDIFACT) Standards, the World Customs Organization (WCO) Data Model or International Standards Organization (ISO) Standards, taking into account the guidance developed by the Organization.
1.6ter. Not in use.
1.7. Recommended Practice. When planning for, introducing or modifying systems for the electronic exchange of information for clearance processes, public authorities should:
a) afford all interested parties, from the outset, the opportunity for consultation;
b) evaluate existing procedures and eliminate those which are unnecessary;
c) determine those procedures which are to be digitalized;
d) adapt these systems for multimodal applications;
e) take appropriate steps to minimize the cost of implementing these systems to all parties concerned; and
f) endeavour to ensure compatibility and interoperability with other relevant information systems.
1.7.1. Recommended Practice. Contracting Governments should encourage public authorities and other parties concerned to cooperate or participate directly in the development of electronic systems using internationally agreed standards with a view to enhancing the exchange of information relating to the arrival, stay and departure of ships, persons and cargo and assuring interoperability between the systems of public authorities and other parties concerned.
1.8. Standard. Electronic transmission of required information shall be accepted from any location as long as the provider of the information has been certified and authenticated pursuant to the applicable requirements. Usage of a service provider in the jurisdiction to which the information is provided may not be required.
1.8.1. Recommended Practice. Information regarding certification and authentication requirements should be publicly and electronically available.
1.8.2. Standard. Public authorities shall accept the declarations referred to in Standard 2.1 when they are authenticated in a manner acceptable to the public authority concerned.